Essential safety measures are the fire and safety systems a building must have and maintain, such as alarms, sprinklers, exit signs and emergency lighting. Owners are responsible for keeping them maintained and for the records, and in some states, such as NSW, for lodging an annual fire safety statement.
What counts as an essential safety measure
- Fire detection and alarm systems.
- Sprinklers, hydrants, hose reels and extinguishers.
- Emergency lighting and exit signs.
- Fire doors and fire-rated barriers.
- Smoke control and air-handling systems.
- Emergency egress paths, which must be kept clear.
Maintenance standards and records
Fire protection systems are commonly maintained to Australian Standard AS 1851, with inspections and tests at set intervals. Records of each inspection and test need to be kept and be available to authorities and insurers.
Annual fire safety statements
In NSW, the owner of a building with essential fire safety measures must give the council and Fire and Rescue NSW an annual fire safety statement. Other states have their own requirements and terminology, so check the rules where your building is.
Who is responsible
The building owner is generally responsible, even when a facilities manager does the work. A provider can schedule the tests, engage licensed trades, keep the records and chase defects, but the legal responsibility stays with the owner.
How a facilities manager helps
- Keeps an asset register of every safety system.
- Schedules tests and inspections on time.
- Uses licensed and insured contractors.
- Records defects with photos and tracks them to repair.
- Provides the records needed for the annual statement.
This is general information, not legal advice. Requirements vary by state, building class and age, so confirm obligations with your certifier or local authority.
Frequently asked questions
Do all states require an annual fire safety statement?
No. The requirement and its name differ by state. In NSW it is called an annual fire safety statement. Check your state or territory rules.
Can a tenant be responsible?
Responsibility depends on the lease and the law. The owner usually holds the statutory duty, and leases may pass some costs to tenants.
This page is general information about the topic and is not legal, financial or safety advice. Requirements vary by state, site and contract. Last reviewed 30 October 2026.